June 2024 Minutes
MINUTES OF COLEBY PARISH COUNCIL MEETING held at The Village Hall on Tuesday 11th June 2024 at 7.30pm
19.83 Declarations of Interest: Cllr Quent Stott declared an interest as a shareholder of the Tempest and in items 6g) and h) as the owner of Coleby Hall
19.84 Present: Councillor Alan Vivian(Chairman), Councillor Barry Earnshaw, Cllr Theresa Brewer, Councillor Robert Hall, Cllr Jens Pedersen, Councillor Quent Stott, District Councillor Lance Pennell, District Councillor Matt Cooper and Sue Makinson-Sanders Clerk.
Apologies: Cllr Andrew Long (on holiday) Cllr Ian Carrington (attending other meetings)
19.85 Public Forum:
A member of the public raised the Parish Council’s consultation on the Bell and thought there were too many variable answers to the questions raised and that 2 houses would be better than a wreck of a building and the fencing. The cost of the expert was queried. Cllr Vivian confirmed that the planning expert fees were less than had been expected and that the Parish Council needed to base its decision on the views of the village. Everyone has had a written request for their views as well as emails on the mailing list so all have had the opportunity to reply. Of those 60+ that have replied the majority are in favour of retaining the Bell as a pub with 75% of residents in Far Lane agreeing with this. The issue of parking for the Bell if it remains a pub was raised with the comparison as to the number of cars if it were a dwelling. Cllr Stott indicated that the Parish Council has to act in the interests of the village and was impressed by the response and thought that a well maintained pub could continue to be an asset to the village.
Parking for the school was raised as another near accident was witnessed. See school report below.
19.86. Approval of Minutes: Minutes of Meeting held on the 5th March 2024 were amended as to numbering to read 19.81 and 19.82 Councillor Vivian proposed and Councillor Earnshaw seconded with the amendments and Councillors approved the minutes subject to correction of numbering..
19.87. Clerk’s Reports: For Discussion Decision and Noting
a) Neighbourhood Plan Revision Update: Councillors have had monthly updates from David O’Connor and were requested to approve
i. Coleby and Our People V2
ii. Modified Vision to be incorporated into CPNP
iii. Revised Completion Timetable
Councillor Vivian proposed and Councillor Earnshaw seconded the proposal. Councillors approved all the above.
A fresh grant application has been submitted for the further work on the Neighbourhood Plan.
b) Parish Council Audit
The audit has been completed and councillors were requested to approve
i) Certificate of Exemption – Councillor Earnshaw proposed and Councillor Brewer seconded the proposal. Councillors approved the Certificate of Exemption
ii) Annual Governance Statement – Councillor Brewer proposed and Councillor Pedersen seconded the proposal. Councillors approved the Annual Governance Statement.
iii)Accounting Statements – Councillor Earnshaw proposed and Councillor Vivian seconded the proposal. Councillors approved the Accounting Statement.
The Bank Reconciliation and Income and Expenditure for the Year end 31st March 2024 were approved by all Councillors
c) Parish Council Policies Review – all to be reviewed and carry forward to next meeting.
d) Planning applications confirmation of Councillors commenting outside of regular meetings – Councillors approved the ongoing practice of commenting on planning applications outside of meetings which are by-monthly as timeframes require responses in between meetings.
19.88: Miscellaneous and Finance Reports:
a) Agenda sent to all on email list and posted on website and noticeboard
b) Fosse Green Energy Solar Park and Springwell Solar Farm: Councillor Earnshaw reported that National Grid has notified the Parish Council of its consultation relating to the building of a sub-station at Navenby on land between Navenby and Temple Brewer. Planned consultations for the Fosse Green Energy Solar Park and Springwell Park have been postponed pending the outcome of the consultation on the sub-station as they will not proceed if the sub-station doesn’t succeed. There is a public meeting in Navenby on the 8th July. The situation regarding solar farms and onshore wind may change as a result of the forthcoming election.
c) Cllr Volunteer Schemes: There is a fresh round of volunteer schemes. Councillors to consider possible schemes, within the village, for the next meeting.
d) Signage re parking on grass on greens: Clerk to purchase an additional 4 stakes for signs.
e) Offer of Restoration of Cemetery Gates: Clerk reported awaiting quote from Culverwell Wrought Iron Limited and will obtain a further quote.
f) RAF Report: Clerk advised that following a resident’s concerns that the RAF had responded about the smoke which is being used when flying over the village. This is vaporised fuel. Flying Office Kris MacMullen will be at the meeting in July.
g) Street Light Blind Lane: Clerk reported legal issue continue regarding land ownership.
h) Mothers and Toddlers Group: Nothing required.
i) Dog Waste Bin Dovecote Lane: The new waste bin has been installed in Dovecote Lane and the old bin repositioned in Far Lane.
j) Coronation Plaque Quote: Councillor Vivian proposed and Councillor Earnshaw seconded a proposal to accept the quote from Draper Memorials. Councillors approved the quote from Draper Memorials. Mr Needham offered to cover the cost of installation of the plaque, an offer that was gratefully accepted by Councillors.
k) Hedgehog Highway: Councillors agreed that information should be put out to the village and to the school.
l) First Aid Course: Councillors agreed to consider when a new defibrillator is in place
m) Defibrillator Service: Clerk to obtain quotes for a new defibrillator at the school as the current one is now a defunct model.
n) Village Tidy Up- Councillors agreed that this should take place. Clerk to send request for volunteers for the 15th June 2024.
o) D Day 80th Anniversary – this has now taken place.
Finance Report:
Coleby Parish Council
Finance Report
a) Payments to be made:
X
b) Payments received : None
c) Payments due: None
d) Balance held at Co-Operative Bank as at 31st May 2024 £17,060.00
19.89 Planning:
a) The Bell, Coleby – Appeal against NKDC Enforcement Notice. Following the Parish Council consultation (53 for retaining the Bell and 10 against) Councillors approved the appointment of Claire Pendle Planning Expert to advise and complete the Parish Council’s response to oppose the appeal. Councillors approved the fee of £1100.00
b) Planning Application Extensions to rear and side of property, conversion of roof space to living accommodation and erection of front wall 9/10 Avenue Villas – Appeal refused.
c) Planning Application Side Extension 4 Chestnut Paddock- approved
d) Planning Application Replacement Windows The Old House High Street – approved
e) Application Vary conditions (windows and doors approved materials) 16 Church Lane – approved
f) Tree Works Application Orchard House Rectory Road – approved
g) Planning Application Erection of porch over rear entrance and installation of wrought iron handrail Coleby Hall – approved.
h) Listed Buildings Consent Erection of porch over rear entrance and installation of wrought iron handrail Coleby Hall - approved.
i) TPO 7 High Street
j) Tree Works Application Crown Lime 7 High Street – pending decision
19.90 Police Reports:
a) Police: Nothing to report.
b) Neighbourhood Watch: Usual warnings about scams both telephone and email.
19.91. County & District Councillor Reports:
District Councillor Lance Pennell advised that the new Chairman of NKDC is Andrew Hagues and the new Vice Chairman is Chris Goldson. The CEO and Deputy CEO are stepping down, Councillor Pennell did not know why other than they have been there a long time. Food Waste is to be collected and there will be publicity over the next few months. A review of the Gambling Policy and Statement of Principles is taking place and councillors’ comments are welcomed. The General Election takes place on the 4th July. Voter ID is required when attending to vote. Deadlines for registering to vote 18th June, postal vote requests 19th June, proxy vote certificates 26th June.
District Councillor Matt Cooper reported that Navigation House, Sleaford is hosting a display of all the artefacts recently discovered following a dig at Sleaford Castle, the first since 1860. Open Friday Saturday and Monday 10.00am -2.00pm. There is to be a virtual mock-up of the castle. Clerk to advise the school
19.92 Cemeteries:
a) Lowfields Cemetery: Councillors approved limestone memorial stone for Monique Butler. Councillors approved reconstituted replacement bench to be donated by Mr Beeby to replace the rotten bench in the memorial garden area
b) Far Lane Cemetery: Nothing to report.
19.93 Reports from village organisations:
a) All Saints Church: Katherine Swynford event in April was very successful. April. Open Gardens 23rd June. Summer Garden Party 21st July 2024. A curate has been appointed for the parish and is to live in the vicarage in Navenby.
b) Village Hall: Car Boots are doing well. Nothing further to report.
c) Coleby School: There have been several reports to the council of the problems of parking at school times and concerns for the safety of children. Parents are parking illegally. Clerk and Councillor Earnshaw to meet with the Head and lead Governor to discuss.
19.94 Correspondence: Appeal request from British Legion. Donation to be considered in November.
Safety of Lithium Battery, e-bikes and scooters. Councillors felt there was not a problem locally.
Meeting closed 8.40pm
Date of Next Meeting: Tuesday 2nd July 2024 7.30pm
Sue Makinson-Sanders
Tel: 01522 810509
email: colebyparishclerk@googlemail.com