2026 Minutes

MINUTES OF COLEBY PARISH COUNCIL MEETING

HELD ON WEDNESDAY 7 JULY 2026 AT THE VILLAGE HALL RECTORY ROAD COLEBY

 

21.68 Presentation by Balfour Beatty North Hykeham relief Road: Rob Lockwood and David Easton of Balfour Beatty attended the meeting to inform the Parish Council about the North Hykeham relief Road. The Parish Council are invited to visit the site compound on the A46 to visit the development. The company is having massive issues with dust from the development but are taking steps to address this. The project is full speed ahead whilst the weather is so good. The works schedule is for 3 years. Materials quarried from the site of the road are being used to create access roads. The road is 8.25km long and is dual carriageway. The company is working with Lincolnshire County Council and has been for 4 years. £4m is being spent on landscaping. There will be cycle ways and bridleways the full length of this stretch of the road. The pipeline to RAF Waddington has been diverted and the SPA pipeline has been placed to a depth below the new road. Major archaeological finds, both Roman and Neolithic have been found. There will be a temporary bridge until the bridge over the Witham is built and the Station Road bridge will be built offline. The Viking Way has been diverted but is being used. There will be a bat bridge and bat culverts costing £4m. The road is being cut to a depth of 16-17 meters through the cliff, There is a landscaping commitment and maintenance of the trees for two years following completion. Traffic Management is in place and the company will try to coordinate with services so that the disruption is not excessive. The Parish Council and members of the public up to a maximum of 20 people are invited to visit the site one evening, date to be confirmed. 

 

21.69 Public Forum: A resident mentioned the issue of space at car boots. This is a matter for the Village Hall Committee. Parking on the Village Greens was discussed.  Managing this is an impossible situation and will be ongoing.. The ownership of the Greens came up and Clerk to see what registering the Greens involves. NKDC own Coronation Crescent Green and highways deal with the trees on Tempest Green and Blind Lane Green as highways issues.

 

21.70 Declarations of Interest: Councillor Hall Item 8e. 

 

21.71 Present and Apologies: Councillor Robert Hall (Chair), Councillor Alan Vivian (Vice Chair), Councillor Theresa Brewer, Councillor Angela Kidd, Councillor Quent Stott, County Councillor Ian Carrington, District Councillor Lance Pennell, and Sue Makinson-Sanders (Clerk) 

Apologies from Councillor Andrew Long and belated apologies from Councillor Jens Pedersen after the meeting had taken place.

 

21.72 Approval of Minutes of Meeting held on 27th May 2026: Councillor Robert 

Hall proposed and Councillor Alan Vivian seconded. Councillors approved the Minutes with an amendment at Paragraph 21.62 under Licensing the figure 100 was amended to 200.

 

21.73 Clerks Reports:  Agenda sent to all on mailing list and posted on website and noticeboard

a) Neighbourhood Plan Update: Councillor Brewer and the clerk are working on the documentation required to progress this. Steve Kemp of Open Plan did commit to assisting the Parish Council to get the review to consultation. Modifications are required to the documents and certain documents require Steve Kemp’s input, for example the maps as the council does not have the facilities to amend these. The documents will then be submitted to NKDC for their pre submission and pre consultation approval. Clerk to contact Steve Kemp on behalf of the Parish Council with outstanding matters with a view to getting this to consultation asap.

 

 

b) Wellhead Repairs: These have now been completed and a completion report submitted to the Parish Council. The grant monies from NKDC Heritage Grant have been received. The clerk attempted to obtain further grant funding but difficulties with proof of ownership of the wellheads, plus level of funding and work having already started precluded this.  Clerk to reclaim vat on this as soon as payment has been made.

 

c) Sustainability feedback/Buses: The Greater Lincolnshire Combined Authority is consulting on transport and Clerk to submit previous information regarding later buses to the consultation.

 

d) Consultations Minerals and Waste: Consultation open until the 31st July. Councillors agreed that comments would only be made on consultations that affect the Parish. As there is a proposal in the Harmston area, the Clerk to contact Harmston Parish Council to see if they want Coleby Parish Council to support any comments they make, otherwise no comments on this.

e) Annual Village Clean Up Day: The day was well attended by local residents and some good clearance was done. It was proposed that it would help to have a week set for village tidy ups so that those who are busy at weekends can assist and  a list of jobs created.

 

f) Speed Indicator Device: This is now installed and is functioning. Data can be collected from the SPID. Device to be located on Dovecote Lane after an appropriate period. Cllr Kidd to deal with batteries in clerk’s absence.

 

g) Fosse Green Energy Solar Park/ Navenby Sub Station/Springwell Solar Farm: Fosse Geen Energy Solar Park – the application has now been submitted to the Secretary of State for a decision. Navenby Substation -Application for Planning to NKDC has not yet been validated. Springwell Solar Farm – Approved subject to Lincolnshire County Council and North Kesteven District Council seeking permission to go to Judicial Review.

 

21.74 Finance Report:

 a)Payments to be made:

Item	Payee	Amount	Vat	Total
Coleby Village Hall Hire 7 July 2026 Meeting	Coleby Village Hall Committee	28.00	0.00	£28.00
Clerk’s Salary July 2026	S Makinson-Sanders	290.07	0.00	£290.07
Clerk’s Salary August 2026	S Makinson-Sanders	71.80	0.00	£71.80
HMRC PAYE July 2026	HMRC	tbc	0.00	tbc
HMRC PAYE August 2026	HMRC	tbc	0.00
Anglian Water (Wave) July 2026 Lowfields Cemetery	Anglian Water	9.00	0.00	£9.00
Anglian Water (Wave) Aug 2026 Lowfields Cemetery	Anglian Water	9.00	0.00	£9.00
Grass cutting June 2026	Bdg mowing contractors	420.00	84.00	£504.00
Grass cutting July 2026	Bdg mowing contractors	420.00	84.00	£504.00
Paint for Wellhead Pump Casing	S Makinson-Sanders	42.89	8.58	£51.47
Repairs to Wellhead	MJ Green (Navenby) Ltd	6181.50	1236.30	£7417.80
Payroll Services April – July 2026	Autella Payroll Services Ltd	60.00	12.00	£72.00