May 2023 Agenda
COLEBY PARISH COUNCIL MEETING
The next meeting of the Parish Council will be at The Village Hall on Tuesday 9th May 2023 7.30pm
All Councillors are summoned to attend.
There will be a 15 minute public forum at the commencement of this meeting and the public are invited to attend and let the Parish Council know of any issues.
AGENDA
1. Declarations of Interest:
2. Present and Apologies:
3. Approval of Minutes: Minutes of Meeting held on the 7th March 2023
4. Clerk’s Reports:
a) Agenda sent to all on email list and posted on website and notice board
b) Elections
c) Parish Council Audit
i) Approval of Certificate of Exemption
ii) Approval of Annual Governance Statement
iii)Approval of Accounting Statements
d) King Charles 111 Coronation Event
e) Emergency Plan
f) Neighbourhood Plan Revision following Adoption of Revised Central Lincolnshire Local Plan
g) Local Policing
h) Coleby Village Hall Grasscutting
i) Lowfields Road surface
j) Renewal of Annual Insurance
k) Projects and Grant Funding
l) Parish Council Printer
m) Cllr Volunteer Schemes 2023/2024
n) Wellhead Repairs
o) Signage re parking on grass on greens
p) Offer of Restoration of Cemetery Gates
5. Planning:
a) Appeal against refusal of Planning Permission Site off Dovecote Lane –Parish Council comments submitted and decision from Inspector- pending decision
b) Tree Works 2 Chestnut Paddock Reduce height of Tree – approved.
c) Tree Works 4 Blind Lane Reduce Cherry and Fell Silver Birch- approved
d) Tree Works 18 Blind Lane Reduce eight of Silver Birch, Silver Birch and Conifer – approved
e) Tree Works Harvest Cottage Church Lane, prune silver birch, yew and apple trees – approved
f) Tree Works West Hall Coleby Reduce 2 x plum, walnut and maple, fell conifers – pending decision
g) Tree Wrks 4 Rectory Road Reduce Amalanchier, and Acer x 2 – approved
h) Tree Works Coleby COE School Prune back prunus
6. Police Reports:
a) Police
b) Neighbourhood Watch
7. County & District Councillor Reports:
8. Cemeteries:
a) Lowfields Cemetery:
b) Far Lane Cemetery: Request for Burial of Ashes of Colin Charles Knight Toyne into grave of Freda Tone
9. Financial Matters:
a) Payments to be made:
i. Clerks Salary £ (May/Jun 2023)
ii. Litter Picking Dean West (May/Junel 2023) @ £30.00pm Total £60.00
iii. Anglian Water Lowfields Cemetery (May/June 2023 ) @ £4.00pm Total £8.00
iv. Anglian Water (Jan/Apr Qtr ) Far Lane Cemetery £11.10
v. Coleby Village Hall Meeting Hire £20.00
vi. bdg mowing contractors grasscutting March 2023 £190.00
vii. Autela Payroll Services Jan/Mar 2023 £57.76 + £11.55 Vat Total £69.31
viii SMS Reimburse Parish Printer £204.99
ix. SMS Reimburse Cemetery Garden Bin Renewal x 2 £48.00
x. SMS Reimburse Bunting Coronation Event £136.95 +Vat £27.39 Total £164.34
xi. Theresa Brewer Reimburse Bench Repair Costs £52.74 + VAT £ 7.99 Total £60.73
xii. Sandra Varley Reimburse Coronation Pins £370.83 +Vat £74.17 Total £445.00
xiii. Reimburse Sandra Varley Coronation Napkins £33.20 +Vat £6.70 Total £39.90 less £2.00 discount due £37.90
xiv. SRP Hire Solutions Toilet Hire Coronation Event £285.00 + VAT £57.00 Total 342.00
xv. SRP Hire Solutions Generator Hire Coronation Event £225.00 + VAT £45.00 Total £270.00
xvi. Tom Holleran Parish Council Audit £50.00
c) Payments received :
i. Precept £10921.00
ii. Cooperative Funeral Services Ashes Interment Rowett £25.00
iii. C Bowen Ashes Interment CCK Toyne £85.00
iv. National Lottery Grant Funding Coronation £565.00
d) Payments due: none
Balance held at Co-Operative Bank as at 25.04.23 £19,896.88
10. Reports from village organisations:
a) All Saints Church
b) Village Hall
c) Coleby School
11. Correspondence: None
Date of Next Meeting: Tuesday 4th July 2023
Sue Makinson-Sanders
Tel: 01522 810509
email: colebyparishclerk@googlemail.com