September 2021 MInutes
COLEBY PARISH COUNCIL
MINUTES OF MEETING held at the Village Hall Coleby 15th September
Declarations of Interest: None
Present: Cllr Barry Earnshaw, Cllr Alan Vivian, Cllr Jamie Cartwright, Cllr Theresa Brewer (from Item 4b), County Councillor Ian Carrington, Sue Makinson-Sanders (Clerk).
Apologies: Cllr David Knowles, Cllr Andrew Long, Cllr Graham Brown, District Councillor Marianne Overton and District Lucille Hagues
18.10 Public Forum: A resident raised the issue of flooding on High Street following last Tuesday's downpour. The storm water drainage on east side of High Street was damaged by contractors working for Openreach . The pipes were not replaced but covered with sand bags and topped with cement so they will not be functioning properly hence the flooding. The clerk is meeting with Lincolnshire County Council Highways on 17th September and this will be raised.
The continuing siting of the marquee at the Tempest was raised. Cllr Vivian advised that within the last couple of weeks there have been changes and application can now be made for the structure to be permanent. Concerns were raised about speeding in the village by both cars and cyclists using the hill for training purposes. Clerk to contact LCC Highways regarding 20mph speed limits. Rewilding was raised. Clerk to approach church. There were some
reservations expressed in that wild areas still require maintenance.
1811 Approval of Minutes of Meeting held on the 5th July 2021. Cllr Earnshaw proposed and Cllr Vivian seconded approval of the minutes. Minutes Approved.
18.12 Clerk's Reports:
a) Agenda sent to all on email list and posted on the website and noticeboard.
b) Councillor Vacancy: Two candidates applied but one application withdrawn. Cllr Theresa Brewer co-opted onto the council as only candidate. Cllr Brewer welcomed to the Parish Council.
c) Western Power update: Lincolnshire County Council Highways meeting with the clerk on the 17th September to consider works..
d) Grasscutting verges on Coronation Crescent: The Parish Council have now taken on responsibility for the grass cutting on the verges. The contractors have agreed to add this to their schedule at no extra charge to the Parish Council. Thanks to bdg mowing contractors expressed.
e) LALC Website Scheme: Councillors approved joining the scheme at Premium level at a cost of £15 per month.
f) Parish Council Policies: Councillors approved the Risk Management Policy.
g) Central Lincolnshire Local Plan Review: The Parish Council has submitted its response. Thanks expressed to David O'Connor for his assistance in drafting the response on some difficult and lengthy draft new policies.
h) Dyke Excavations Hill Rise: Clerk meeting with County Councillor Ian Carrington on 22nd September to view area and agree way forward.
i) VE Day Event: A successful weekend with many village families attending the various events. The Parish Council's contribution to the cost of the event was £1000.00. The costs were £725.00 to the Parish Council. A request has been made for the balance of £275.00 to be donated towards a defibrillator at the Playing Fields. Councillors approved making a donation of £275.00 towards a new defibrillator.
j) Servicing of Defibrillator: The defibrillator at the school requires servicing with new batteries and pads at a cost of approximately £90.00 plus VAT. Councillors approved the servicing.
k) Act of Remembrance: Councillors confirmed the Act of Remembrance to go ahead. Clerk to request Reverend Sarah to attend. Councillors approved a donation of £50.00 for the annual poppy wreath and an additional £50.00 to Royal British Legion. Councillors approved a further donation of £50 to Royal British Legion to support veterans.
l) Changes to Waste Collections: All residents will have received notification of the changes to collections. Some residents will have seen tags on their bins this week reminding them what goes in the various bins.
m) Lincolnshire Riparian Flood Project: Survey to be completed by 19th September. Cllr Cartwright to complete.
18.13 Planning:
a) Planning Application Erection 2 bay open fronted garage and store The Old Rectory. Application withdrawn.
b) Planning Application Erection 2 storey dwelling at land at 12 Coronation Crescent. Approved.
c) Planning Application Discharge Condition 7 Tree shrub and hedge planting 12 Coronation Crescent. Approved.
d) Tree Works Application The Walled Garden Far Lane. Approved.
e) Planning Application Outline application for erection 4 x new dwellings Land off Dovecote Lane. Parish Council has submitted its objections.
f) Planning Application Erection of Garden Room Eagle House 5 Dovecote Lane. Pending decision
g) Planning Application Erection of Log Cabin/Summerhouse 5 Church Lane. Pending decision.
h) Planning Application Change of Use The Bell Prior Approval. Pending decision. Council to respond. Clerk to email villagers.
i) Planning Application 2 storey rear extension 2 Rose Cottage Lane. Pending decision.
18.14 Police Reports:
a) Police: Nothing further to add to the report received from the policing team. Copies on noticeboard and emailed.
b) Neighbourhood Watch: Very quiet even on the scam front. Nothing to report.
18.15 County and District Councillor Reports:
District Councillor Hagues and District Councillor Overton's reports have been sent and the clerk has circulated via the mailing list.
County Councillor Ian Carrington's report to be circulated.
18.16 Cemeteries:
a) Lowfields Cemetery: Councillors thanked Tim Walker for cutting the external hedges. Clerk to contact Marcus Hopton to cut internal hedges and enquire about spraying weeds on car park.
b) Far Lane Cemetery: Nothing to report.
Councillors agreed to review cemetery fees at next meeting.
18.17 Financial Matters:
a) Payments to be made:
i. Clerk's salary £ (Sept/Oct 2021)
ii. Litter Picking Dean West Sept/Oct 2021 @ £30 per month Total £60.00
iii. Anglian Water Lowfields Cemetery (Sept/Oct) @£4 pm Total £8.00
iv. BDG Mowing Aug 2021 £348.00
v. BDG Mowing Sept 2021 £348.00
vi. BDG Mowing Oct 2021 £348.00
vii. S Makinson-Sanders Reimburse Part cost Shannon reilly Band for village event £230.00
viii. Autela Payroll Services Ltd (July/Sept Qtr) £42.00 + £8.40 VAT Total £50.40
ix. S Makinson-Sanders Reimburse Dog Waste Bags £26.64 +£5.34 VAT Total £31.98
x Royal British Legion Poppy Wreath for Act of Remembrance Donation £50.00
xi. Data Protection Renewal Information Commissioner £40.00
xii. Historic Towns and Villages Forum Annual Renewal £15.00
xiii. Coleby Village Hall Hire £20.00
xiv. Royal British Legion additional donation to support veterans £50.00
b) Payments received:
i. Interment of Ashes Elsie Mason £85.00
ii. Plot Reservation Mrs C Bell Lowfields Cemetery £400.00
iii. Memorial Stone Reverend and Mrs M Bell Lowfields Cemetery £40.00
c) Payments due:
i) VAT refund 01.04.20 to 31.03.21 £138.09
Balance held at Co -operative Bank as at 24.08.21 £11536.86
18.18 Reports from Village Organisations:
a) All Saints Church: Successful Songs of Praise as part of the Weekend of Village events.Church looked magnificent filled with flowers from village gardens. Harvest Festival 3rd October followed by Harvest Tea (bangers and mash) at the Tempest.
Advice being sought whether planning permission required to resurface footpath in church yard. A faculty will be needed. Application to be made to the Diocese
b) Village Hall: Nothing to report. Downhill dates for 2022 18th and 18th June.
c) School Report: Received and circulated.
18.19 Correspondence: None.
18.20 Councillor Earnshaw proposed a vote of thanks to David O'Connor for his input on planning issues and to the Village Weekend Events Committee for a well organised and enjoyable event.
Meeting closed 20.45
Next Meeting Tuesday 2nd November 2021 at the Village Hall at 7.30pm